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2013 REQUEST FOR PROPOSALS REQUESTS FOR PROPOSALS Jefferson Slough Hydrologic & Geomorphic Study The Jefferson County Commissioners are seeking a qualified firm to conduct a geologic and geomorphic assessment of the Jefferson Slough. PROJECT INFORMATION Background. Jefferson Slough, a relict channel of the Jefferson River, flows for approximately 1 I miles from the Jefferson Slough diversion on Slaughterhouse Slough to the Boulder River northeast of Cardwell, MT. The combined Boulder River and Jefferson Slough flow for approximately 2 more miles to its confluence with the Jefferson River. Two major tributaries, Pipestone and Whitetail Creek, flow into Jefferson Slough between the diversion on Slaughterhouse Slough and the confluence with the Boulder River. Pipestone Creek and Whitetail Creek drain the Boulder Batholith a geologic unit capable of producing large quantifies of granitic sands that are highly mobile at various stream discharges. The hydrology of Jefferson Slough is a complex regime of irrigation diversion inflow at the head of Jefferson Slough coupled with natural flow contributions from both Pipestone Creek and Whitetail Creek (both affected by irrigation). The complex nature of the hydrologic regime is further compounded by the multiple irrigation diversions and flow return locations along the length of Jefferson Slough Channel sediments range from very fine grained silt to relict cobble from the when Jefferson Slough was the main channel of the Jefferson River. Pipestone Creek and Whitetail Creek have the potential to introduce large quantifies of granitic sand on an annual basis. The aquatic invasive species Eurasian Water Milfoil is also present in approximately 4 miles of the lower end of Jefferson Slough. Project Overview. Jefferson County, in coordination with the Jefferson River Watershed Council, is seeking a contractor to conduct a hydrologic and geomorphic assessment of Jefferson Slough The final hydrologic and geomorphic assessment design will require coordination between the contractor, Jefferson County, Jefferson River Watershed Council, and the Jefferson Slough Technical Advisory Committee. Ultimately the hydrologic and geomorphic assessment will be used to develop future projects to address altered flow regime impacts, sediment transport, aquatic habitat/resources degradation, and Eurasian Water Milfoil infestation. Project Goals. 1. Evaluate the existing hydrologic regime of Jefferson Slough and its tributaries. 2. Evaluate seasonal water temperatures throughout Jefferson Slough 3. Evaluate existing channel condition(channel dimension, pattern, profile, sediments, diversions, etc.). 4. Analyze hydrologic and geomorphic data and surrntrarize existing condition. S. Evaluate the existing hydrologic and geomorphic conditions for sediment transport capability. 6. Identify potential problem areas for sediment transport, channel capacity, stream flow volume, temperature, and EWM. Jefferson Slough RFP-Pagel 7. Convey the results of the study to the general public and all stakeholders. Specific Project Objectives. 1. Quantify seasonal inflows to Jefferson Slough including but not limited to: a. Slaughterhouse Slough diversion b. Jefferson Slough diversion/headgate c. Pipestone Creek d. Whitetail Creek 2. Quantify the maximum capacity of the Slaughterhouse and Jefferson Slough diversions/headgate 3. Record seasonal water temperatures at all inflow locations to Jefferson Slough. 4. Record water temperatures at locations within Jefferson Slough in addition to inflow locations. 5. Install long-term flow gauging stations. 6. Delineate reaches and sub-reaches of Jefferson Slough based on the Rosgen Stream Channel Classification System 7. Develop a report of existing hydrologic and geomorphic conditions of Jefferson Slough. 8. Comniatcate closely with all stakeholders, including landowners Additional Follow Up Objectives Not Included in This Contract May Include: 1. Prepare conceptual design alternatives and cost estimates to address problems identified as part of the hydrologic and geomorphic assessment. 2. Evaluate design alternatives impact on Eurasian Water Milfoil, and their effectiveness at eliminating or controlling the invasive species. Assessment Components.The hydrologic and geomorphic assessment must include, at a runic m the following components: 1. A synoptic stream flow measurement plan to quantify in channel flows and seasonal inflows from all identified flow contribution sources. Synoptic flow measures should include a recording of air and water temperature during the stream flow measurement. 2. Methods for modeling and quantifying the maximum capacity of the Slaughterhouse and Jefferson Slough diversions/headgate. 3. A long-term stream flow and temperature gauging station network including gauging stations on Jefferson Slough, Pipestone Creek and Whitetail Creek. Include multiple locations on Jefferson Slough if warranted. 4. A Rosgen Level I-fV geomorphic assessment of the entire Jefferson Slough and the lower portions of Pipestone Creek and Whitetail Creek 5. A method for identifying reaches and sub-reaches within Jefferson Slough. Project Budget: Project funding to achieve all goals and objectives is not to exceed $160,000. Jefferson Slough RFP-Page2 1.5 PRE-PROPOSAL CONFERENCE A mandatory Pre-Proposal Conference will be conducted at the USDA Conference Room, USDA Office, Whitehall, Montana, on August 19, 2013 at approximately 10:00 a.m. Offerors are encouraged to use this opportunity to ask clarifying questions, obtain a better understanding of the project, and to notify Jefferson County of any ambiguities, inconsistencies, or errors discovered upon examination of this RFP. All responses to questions during the Pre- Proposal Conference will be oral and in no way binding on the Comfy. Proposal responses from any offeror failing to participate in the Pre-Proposal Conference will not be considered. Responses to this RFP should include: I. The firm's legal name, address and telephone number; 2. The principal(s) of the firm and their experience and qualifications; 3. The experience and qualifications of the staff to be assigned to the project. A resume or summary of qualifications, work experience, education, and skills must be provided for all key personnel, including any subcontractors, who will be performing any aspects of the contract. Include years of experience providing services similar to those required; education; and certifications where applicable. Identify what role each person would fulfill in performing work identified in this RFP. 4. A description of the firm's prior experience related to the above tasks including names of persons knowledgeable regarding the firm's performance. At a minimum, the offeror shall provide the company name, location where the services were provided, contact person(s), contact telephone number, e-mail address, and a complete description of the services provided, and dates of service. Of particular interest is related experience with similar projects for local and state governments. These references may be contacted to verify offeror's ability to perform the contract. The County reserves the right to use any information or additional references deemed necessary to establish the ability of the offeror to perform the contract. Negative references may be grounds for proposal disqualification 5. A description of the firm's current work activities and how these would be coordinated with the project, as well as the firm's anticipated availability during the term of the project; 6. The proposed work plan and schedule for activities to be performed; The proposals will be evaluated based on the following criteria: Related experience on similar projects (30%); The qualifications of professional personnel to be assigned to the project(30%); Hourly rates of all personnel (25%) The capability to meet time and project budget requirements, firm location, and project approach(15%); Seven(7) copies of the proposals and all supporting materials suitable for evaluation shall be submitted. Legibility,clarity and completeness are essential. Proposals should provide Jefferson Slough RFP-Page3 assurance that the firm has the professional capability to satisfactorily complete all the tasks as described in the previous section. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the County, all factors considered. Unsuccessful offerors will be notified as soon as possible. Questions and responses should be directed to the Jefferson County Commission, PO Box H, 201 Centennial, and Boulder, MT 59632. All responses must be received by 5.00 p.m., August 30, 2013. Please state Jefferson Slough Hydrologic & Geomorphic Study Proposal" on the outside of the response package. Proposals may not exceed 20 one-sided pages, excluding a standard corporate brochure, cover letter, and personnel resumes. Prior to the execution of the any agreement related to the project, the successful bidder and any subcontractor of the successful bidder providing professional services will be required to obtain registration with the Montana Department of Labor and Industry(DLI). Forms for registration are available from the DLI, P.O. Box8011, 1805 Prospect, Helena, MT 59604-8011. hiformation and registration can be obtained by calling 406-444-7734. All employees of the successful bidder and any subcontractors of the successful bidder shall be paid wages at rates required by state and federal law. The successful bidder and any subcontractor of the successful bidder must ensure that employees and applicants for employment are not discriminated against on the basis of age, race, color, religion, sex, or national origin. This solicitation is being offered in accordance with federal and state statutes governing procurement of professional services. Accordingly, the County reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory, or inappropriate. Jefferson County Commission Leonard Wortman, Chairman Attest: Bonnie Ramey Jefferson County Clerk and Recorder Jefferson Slough RFP-Page4