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RD-BR 2015 05-05 ROAD AND BRIDGE REPORT May 5,2015 Present: Commissioners: Leonard Wortman, Cory Kirsch and Bob Mullen and Road Supervisor, Rory Parsons. Also present was Chris Barry, representing Gruber Excavating, Inc., and Ron Smartnick, representing Bullock Contracting. Lower Valley Road Project The Commission opened the bids for the Lower Valley Road Project. See attached documents. Rory Parsons reviewed the road and bridge report with the Commissioners. Montana City Crew The crew has been sweeping the roads that they worked on last week. The crew may use the sweeper on Saddle Mountain this week. Parsons has not been able to rent a pickup broom to sweep this road. The county borrowed the dura patch machine from the Town of Boulder so the crew has been filling in the alligator cracks on several roadways. They used the machine on Jackson Creek Road, South Hills road to the lower end of Holmes Gulch Road and Warm Springs Creek Road. Discussion was held on purchasing a dura patch machine. The cost of a dura patch machine is approximately$90,000.00 new and approximately $60,000.00 used. Parsons did not feel that it was cost effective to purchase a machine when it is used for approximately one month each year. Parsons has been watching the public auction website on which Lewis and Clark County is selling their pickup broom. Parsons may submit a bid for the broom. Boulder Crew The crew finished grading Whitetail Road yesterday. Parsons has the crew installing the culvert on Pine Street in Basin today. They will tip the road grade 4 percent to help with runoff. Whitehall Crew The crew has been cleaning culverts and grading roads. Parsons may have the opportunity to purchase a snow plow from a company located in Spokane, Washington. Culverts Parsons completed an inventory of all twelve inch culverts owned by the County. Each shop will have four in stock for use in various locations around the county. The county will have forty culverts to sell. The City of Boulder has expressed an interest in buying some from the county. Parsons will find out what the price of the culverts would be if the county had to buy them. The Commission asked Parsons to advertise them for sale and consult with the County Attorney on the wording of the advertisement. Whitetail Bridge in Whitehall Jeremiah from Great West has reviewed the bridge over Whitetail Creek in Whitehall. Jeremiah does not believe the county would have to conduct a flood plain study to repair the bridge. The county will need to apply for a 124 permit. The rocks under the bridge are very large. Parsons will use grout bags to repair the bridge. Parsons looked at blowing foam in to repair the bridge but the cost is very high compared to the cost of grout bags. Upper Muskrat Road Kirsch talked with the County Attorney's office regarding the road. The Attorney's office is of the opinion that the road is a non-maintained county road. The road department can grade the road. Parsons will add the road to schedule A. Wortman asked if the road should be added to the trail system. Parsons will schedule the crew to grade the road, which will depend on weather conditions, sometime in the next two weeks. Kirsch will notify Teeling's of the Commission decision. Chips and Gravel Parsons talked to Jim Everson, with Deleon, about the remaining road chips in Elk Park. If Parsons can get the chips for a low price, he will use them on the Lower Valley Road project. They also discussed the purchase of reject gravel for use on the Whitehouse Campground road in Elk Park. Everson will get back to Parsons next week regarding these issues. Parsons checked on the reclamation project in Elk Park and someone drove through the fence. Parsons will have the crew repair the fence in the next few days. Foot Bridge in Clancy Jeremiah, Great West, did check on the ADA requirements for the bridge handrails and approaches. The approach to the bridge will not meet ADA requirements without a significant amount of dirt work including ten feet of slope on the south side. Parsons can fix the structure using materials that the road department has on hand. After some discussion, Parsons was told to fix the structure. 4 / ATTEST: V✓/ Bonnie Ramey teonard Wortman, Chairman Clerk and Recorder heeaZe�. Bob Mullen, Commissioner Cory Kirself, Commissioner `SGo f RED 11V Jefferson County Road & Bridge Ill ODYSSEY LANE s l Post Office Box H Boulder, Montana 5963 (406) 255-4071 / (406)835-1169 Fax 80 coin � May 5, 2015 Road & Bridge Report to Commission Road & Bridge Department Montana City Crew *Grading. *Sweeping . *Patching. Boulder Crew *Grading. * Culvert installation on Pine Street Basin. * Whitehall Crew *Cleaning culverts. * Grading. Lower Valley road improvement project. Sale of 12 in. Culverts? Bridge over Whitetail Creek. Grading upper Muskrat? Foot bridge in Clancy. INVITATION TO BID JEFFERSON COUNTY ROAD & BRIDGE DEPARTMENT PO Box H Boulder, MT 59632 The Jefferson County Road and Bridge Department(Owner) seeks bids for a project to cut and fill approximately 11,821 yards of material in a road improvement project on Lower Valley Road, Jefferson County, Montana. Sealed bids from Respondents will be accepted until 4:00 p.m. Mountain Daylight Time on April 29 th , 2015. Bids will be opened, read aloud, and evaluated on Tuesday , (May 5th_, 2015). Bids received after 4:00 p.m. on April 29 th , 2015,will not be considered. Award of a contract will be negotiated and is estimated to be finalized by Thursday. May 7th , 2015. Project must be completed 40 days after bid award. All interested contractors will be required to attend a walk through of the project to be held on April 20th 2015 at 9:00 A.M. Meeting place: Road Department office 111 Odyssey Lane. The project will begin 0.9 miles from the intersection of Hubbard Lane and Upper Valley Road on Lower Valley Road and extend along Lower Valley Road for 3.8 miles from Site 1 through Site 5. The excavated materials from the cut areas are intended for fill and backfill. Fill areas shall have no more than 3 foot lifts before compacting. Excess material removed, if any, shall be removed from the project and disposed of by the Contractor. The estimates of the material to be removed from the cut sites are: Site 1 cut - 5046.007 cubic yards Unit Price Total Site 2 cut - 3016.619 cubic yards Unit Price Total Site 3 cut- 1322.6 cubic yards Unit Price Total Site 4 cut- 788.5 cubic yards Unit Price Total Site 5 cut - 1657.405 cubic yards Unit Price Total Gravel 2000 yards Unit Price Total Grand Total If rock is encountered within excavations, Contractor will cease work in the area of the encounter until a time and materials Change Order can be negotiated between Contractor and Owner. Upon execution of the Change Order work in the effected shall again proceed. No shutdown time or associated additional costs related to the work stoppage will be awarded or paid other than specifically agreed to in any Change Order. The awarded contract will contemplate: The crushing and storing of 2000 cubic yards of gravel within 2 miles of either end of the project, or the gravel may be stored at the Jefferson County Road Department yard in Boulder with no additional compensation for access or storage. Crushed gravel must have a PI content of 9-12, and the upper end of the gravel specifications shall be 1.5 or .75 inch particles; Traffic and erosion control as well as all incidentals shall be included in the cubic yard price for excavation; Contractor shall be responsible for traffic control which shall be done in accordance with MUTCD standards. Temporary road closures may be used on Site 1 and Site 2 provided the road must be open and passable after work for the day has ceased; - Contractor shall be responsible for all staking and control points and for contacting utility locate center; and, Contractor shall furnish as-builts within 25 days of project completion. The Invitation to Bid documents consisting of Evaluation Criteria, Bid Submittal Form, and Contract,may be examined or a copy obtained from the Department Office: By personal pickup: Jefferson County Road &Bridge Department Central Shop Facilities 111 Odyssey Lane Boulder, Montana By mail: Jefferson County Road& Bridge Department PO Box H Boulder, MT 59632 Each Bid must be accompanied by a cashiers check, certified check, or Bid Bond payable to the Jefferson County Road&Bridge Department in the amount of not less than ten percent(10%) of the total amount of the bid and must be in the form specified in Mont. Code Ann. §18-1-201 et seq. The Bid Bond or other security shall protect and indemnify the District against the failure or refusal of the bidder to enter into the contract within 30 days of bid acceptance. Bid security will be returned to the unsuccessful bidders as soon as practicable after the opening of the bids. Prior to execution of the Contract, the successful bidder and any subcontractor of the successful bidder will be required to register with the Montana Department of Labor and Industry(DLI). Forms for registration are available from the DLI, P.O. Box 8011, 1805 Prospect, Helena, MT 59604-8011. Information and registration can be obtained by calling 406-444-7734. All employees of the successful bidder and any subcontractors of the successful bidder shall be paid wages at rates required by state and federal law. The successful bidder and any subcontractor of the successful bidder must ensure that employees and applicants for employment are not discriminated against on the basis of age, race, color, religion, sex, or national origin. The Road Department reserves the right to reject any or all bids received, to waive informalities, and to accept the lowest responsive and most responsible bid which best serves the Owner. Due to budget considerations the Road Department also reserves the right to award a contract for a portion of the work. Sealed bids must be mailed or delivered to: Jefferson County Road Department 111 Odyssey Lane PO Box H Boulder,MT 59632 Or Jefferson County Commission Office 201 W. Centennial Ave. PO Box H Boulder MT 59632 \ _ G) _ Q / X m « m r k o 2 « \ k k § ƒ 0 E ° o « / CD / % G w @ k t k $ k 7 LD 0 ) C ) CD a m � g (D k CL § & \ � 0 , ■ CL � ■ 0 \ �