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2017-01-12 Board Minutes. FINALBoard Meeting Minutes North Jefferson County Public Library District The Clancy Library, Montana City Library and North End Services January 12, 2017 Chair Jane Hamman called the regular meeting to order at 5:07 p.m. at the Clancy Old Red Schoolhouse meeting room. In attendance were library board members Mari Jean Bellander, Beth McNamara and Marty Clark. Also attending were Chief Librarian Carly Delsigne and Board Clerk Jamie Guenther. Agenda: Marty moved to set the agenda; Mari Jean seconded, all approved. Motion carried. Minutes: Marty moved to accept the minutes from the November meeting, as amended. Beth seconded, all approved. Motion carried. Correspondence: A letter was received from the Jefferson County Clerk and Recorder’s office, noting term expirations for Marty, Beth, and Lynora. A letter with a check for $57.20 was received from Music Lingua for use of the community meeting room. Reports: District Library- Carly reported hiring a new staff member, Kassi Schmitz, and noted that Nancy Mckenzie had been on vacation. She said that Jefferson County has taken over management of the computer networks for the library after spending a great deal of time resolving issues with the system. Plans are in progress for the next summer reading program and installation of the new checkout counter in Clancy. The next staff training program will involve learning to use electronic library services, such as My MT Library to Go. (See New Business). County Commission Liaison- Commissioner Bob Mullen was unable to attend the meeting. The Friends of the Library Liaison- Mari Jean reported on behalf of Friends’ President, Jeanne Koehne. She said that the Book Cellar sales for December totaled $94.50. She added that they will be holding a book sale on January 21st. Schoolhouse Foundation- Beth reported that she had received a message from Nancy Wetstein of the Foundation regarding the possible Foundation grant. Beth hadn’t had an opportunity to follow-up with Nancy, but plans to do so soon. Building Facility & Maintenance (Clancy)- Marty expressed appreciation to the “Aerobics Goddesses” for all of their help shoveling the front sidewalk. (The board also thanked Marty for his shoveling efforts.) (See Clancy Facility Improvements below for related information.) Budget- There were no updates for the budget. Community Meeting Room- Beth had no updates to report regarding the meeting room. Montana State Library- Carly informed the board about the upcoming Montana Library Legislative night at the MT State Library on January 18th. Unfinished Business Board Elections- The board discussed the expiring terms of Marty, Beth and Lynora and the paperwork required for re-election. Marty and Beth reported that their paperwork is in progress. Strategic Planning: The board agreed to address this at the next meeting. Revised Job Descriptions: The board discussed the revised job descriptions provided by Jefferson County. They have all been signed. Memorandum of Agreement with JeffCo- Jane is working on this project with the county attorney. Montana Memories Project Metadata - Jane said that the metadata is in progress, but with huge cuts to the MSL budget, it may be a long time until it’s completed. Memorials for Mary Ann Rainey & Shirley Griffin: Recent memorial contributions to the library and/or to the Friends of the Library totaled about $2,900. The board wishes to express their gratitude to everyone who made a contribution in honor of Mary Ann and Shirley. CLANCY LIBRARY: Facility Improvements: Marty reported that the new keypad has arrived. Forrest told Marty that the cost of installation by NICO would be $277 and that the school would consider that option. They also discussed the need to fix the handicapped button on the back door. The board also discussed the need to compile a list of needed facility improvements for a possible grant application. They agreed to wait until the next meeting to begin brainstorming. MONTANA CITY LIBRARY: Services: Carly expressed concerns with parking for the children’s “story time”, since patrons were often asked to move their vehicles during the program. The gas delivery truck for the Montana City Store sometimes delivers gas during story time. It’s so large that any vehicles parked in front of the library door must be moved. The board suggested putting orange cones in the parking lot when the Montana City Store is expecting a gas delivery. New Business Staff Training Equipment: In order to train staff on the use of electronic library services, Carly asked the board to consider funding the purchase of some PDA devices. She suggested purchasing new or refurbished devices, such as a Kindle, a droid tablet, a Nook, and an iPad. Mari Jean made a motion to authorize spending of up to $750 to purchase PDA devices. Marty seconded. All approved, motion carried. The board also discussed the possibility of purchasing an additional set of devices in the future for patron use in the libraries. Food For Fines: Carly asked the board whether they would be interested in offering a “food for fines” month. They agreed to offer this food drive in February. In the past, food has been donated to food banks in East Helena and Boulder. 2017 Board Meeting Dates: March 9—MT City; May 11—Clancy; July 13—MT City; Sept. 14—Clancy; Nov. 9—MT City Warrants were signed. Marty made a motion to adjourn at 6:27 p.m. Beth Seconded. All approved. Motion carried. Respectfully submitted, Jamie Guenther NJCPLD Board Clerk