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2016 FEBRUARY 10, SPECIAL MEETING BOULDER Jefferson County Library Board Special Meeting Agenda at Boulder City Hall February 10,2016 Orderly public comment is welcomed. Public is advised that County Commissioners may attend the meeting. This special meeting will be called to order at 6:00 p.m. In attendance: Diane, Jackie, Danielle, Jan, Valerie, Jodi, Kelli, Ashley I. Call to order Diane called the meeting to order at 6:33 II. Agenda Review III. Public Comment IV. Whitehall Employee Back Pay Kelli explained there is a provision that if an employee leaves and another employee temporarily assumes those duties,their pay can be temporarily increased based on the new duties. If the Board decides to increase Zoa's pay, she recommends raising it to no higher than $16.45 (a $3.07/hour increase),based on what a brand new librarian would make. Diane suggested raising Zoa's pay by $2.45—2.60/hour. Jackie moved to increase Zoa's pay by$2.45-$2.60/hour for August through when the new librarian begins. Danielle seconded the movement. All voted in favor. Valerie asked if the Board needs to do anything to have Zoa's pay increased. Kelli said she will let payroll know Zoa is to be back-paid and the amount she is to make going forward. V. Boulder Librarian Promotion to Chief Librarian Jackie explained that the Board would like to have the Boulder librarian position to be the chief librarian because there are additional duties the Boulder librarian does. Kelli said she wouldn't be able to guess what the Boulder librarian salary could be without knowing the job description. Jackie said she would like to meet with Jodi to go over her job duties to make sure she gets credit for all the things she does. The Board asked Kelli about providing back pay for Jodi once her new salary is determined. Kelli explained that the County doesn't usually provide back pay for this situation. Val asked if Jodi can be given back pay starting with the date of this meeting since the Board is deciding to designate the Boulder librarian as chief librarian tonight. Kelli said the Board can provide back pay from when the Board decided to make the change. Val pointed out that the Board first made the decision in January. Jackie moved to back the Boulder librarian the chief librarian effective January 21. Val seconded. All voted in favor. Jackie said she will draft a job description, and once it has been approved by the Board, she will send it to Kelli. VI. Whitehall Librarian New Hire Recommendations This part of the meeting was closed to the public. VII. Job Placement for Whitehall Library Aide Kelli will draft an ad for the Whitehall Library Aide and have it posted. VIII. E-Rate Training and Duties Diane explained that E-Rate training was done by Earline who is no longer with the Whitehall library. Jodi said Boulder doesn't have E-Rate, an electronic communications grant that helps pay for internet and telephone, and she doesn't know where the Whitehall E-Rate dollars have been going. Jackie said the need to find out more information. Jodi suggested talking to Suzanne Rhymer. She doesn't know where Earline left off in the application process, but according to an email she received,the next step is due on Friday. Next regular business meeting on February 18, 2016 at Whitehall Library c a Z69-1-10, (�lna