Loading...
2015-MARCH MINUTES Board Meeting Minutes North Jefferson County Public Library District The Clancy Library, Montana City Library and North End Services March 16, 2015 Chair Jane Hamman called the meeting to order at 6:07 p.m. In attendance were Library Board members Mari Jean Bellander,Beth McNamara, Lynora Rogstad, and Marty Clark.Also attending were Chief Librarian Carly Delsigne and County Commission Liaison Bob Mullen. Agenda: Beth moved to set the agenda; Lynora seconded, all approved. Motion carried. Minutes: Beth moved to accept the minutes from the January and December meetings, with revisions. Lynora seconded,all approved. Motion carried. Correspondence: none reported. Reports: District Library- Carly reported progress oil the Montana City Library. (See 'Unfinished Business'.) Carly noted ongoing problems with one of the toilets that has been repaired several times. She went on to report issues with basement pipes that need to be attached properly to the ceiling. Carly recently hired Marcella Walter for the Clancy Library and .Teri Heimann for the Montana City Aide position. Plans for the sununer reading program are underway. (Pull report on file.) County Commission Liaison-Bob Mullen reported on the Clancy Water District,MDC legislation, and the walking bridge over the creek (bt,the Xfethodisl Church). The Friends of ahe Library Liaison-,Mari Jean noted she will attend her first Friends meeting on March 19. Jane added that it's unknown whether there will be a"Clancy Days"this year. She went on to say the Friends food booth has typically taken in an average of 5900 during Clancy Days in the past. Schoolhouse Foundation- Carly reported they are selling cards and prints for the Foundation in the library. Building Facility& Maintenance-Marty reported that he fixed the door handle in the library. (See ramp&gutter in 'Unfinished Business. ) Budget- Lynora reported that she is in the process of drafting the next budget. Connnunily Meeting Room-No report. Montana State Library-No report. Broad callers Federation Liaison-Jane reported that the recent Broad Valleys meeting in Butte was excellent. She added that they provided a really good"toot kit" for board members. Carly noted they also provided good information about digital security and privacy, which she hopes to incorporate into the library website. Unfinished Business Montana City Library: Carly reported that the Montana City Library is likely to be open by the end of March.The sign is currently being made and will be put up soon, utilizing the new logo. Carly submitted a comprehensive written report, including updates on the following topics: internet, safety, MSC, digital services, furnishings, adininistrative services,website,internal systems, collection,aide training, and press. The internet,phone, and wireless services have been set up. An evacuation plan was created, approved and tiled. The MSC profile has been established to unify the two separate libraries to function as one. Most of the furnishings have been set up. The shelving and counter construction are partially completed. To help manage patrons between libraries,a series of emails and sharing protocols have been devised.A systern for sorting and moving materials between the two libraries has been created. Carly is working diligently to inventory and assess the current library collection to migrate and relate items to be shared with the Montana City Library. (Fill report onlile.j The group also discussed holding it Grand Opening on May 12, from 5-7 p.m Beth offered to make the arrangements for the grand opening. Jane will submit press releases announcing the expansion of the library services and the open house.The board also discussed purchasing some type of promotional items to give away at the open house. Trustee Candidates Named: Trustees have been named fin-the at-large position ("currently Precinct 718-75) and for the Montana City Precinct(9110-75). Only two candidates filed.Jane Lee Hartman was reelected to a four-year term for the Clancy at-large position. Mari Jean Bellander was named trustee to a four-year term for the Montana City Precinct. (Official letter on file.) Update on plans and costs for facility rear ramp and front gutters: Marty is working to get bids to repair the gutters. (Jane and Craig patched them this winter and their temporary repairs continue to hold.) Jane presented two bids on building the rear ramp and railing,noting she sent a copy of the ramp bid to the school to prevent the S3 K available funds from being spent on the white building,but that both bids exceed our available funding. Lynora proposed building a straight ramp in the back, similar to the front rarup. She added that we would need to get a bid for concrete to consider that option. Beth moved to obtain a bid for concrete. Marty seconded.All approved, motion carried. Jane noted that the work must be completed and paid to before the end of May. Plans for 2015 Board -Meetings in compliance with standards: The board agreed on the following tentative board meeting schedule for the remainder of 2015: (Iz411 meetings will hegin at 6pnr. unless other-n-ice noted) May 11 @t], Montana City July 14 (a';Clancy September 15 L MT City November]0 @ Clancy -lontana Memories Project Update: The metadata from last year's digitization project has still not been received. The documents will not be available on the MMP website until the metadau is compiled and submitted by the vendor.The vendor has already received payment for their services. New Business Planning Session for Board& Staff: There will be a planning session for the board and staff to discuss the NJCPLD's mission, vision, and values. This will take place just before the May I I board meeting, at 5 put with the board providing dinner for everyone. Flowers& Benches in Clancy: The board discussed planting flowers in the outdoor barrels and painting the benches at the Clancy Library. Lynora offered to paint the benches:Jane has the paint and one only needs a little touchup. The board agreed to reimburse the exercise ladies for purchase of bedding plants and dirt. Warrants were signed and Beth made a motion to adjoum at 8:16 p.m.All approved. Motion carried. Respectfully Submitted, Jamie Guenther, NJCPLD Board Clerk �rt)va