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2018-11-12 MINUTES / 4s� li>'! Jefferson County Museum& Cultural Preservation Board Qi..i u, Minutes of Board meeting September 12, 2018 The meeting was called to order by Paul Backlund,board chair, at 5:05 P.M. Present were board members: Paul, Backlund, Sherry Carlson, Victoria Cech, Ed Dawes, and Jamie Guenther. Also present were Museum Director Bruce Bell,Museum Registrar Melody Pesta, County Commissioner Bob Mullen,North Jefferson County District Librarian Carly Delsigne, and North Jefferson County District Library Board Chair Jane Hamman. Paul acknowledged all those present. Agenda: Provided to the attendees and Paul set the agenda for the meeting. Minutes: Victoria made a motion to approve the minutes of the July meeting and Sherry seconded the motion. All voted in favor of approving the minutes. Sherry made a motion to approve the May minutes and Victoria seconded the motion. All voted in favor of approving the minutes. Reports: County Commissioner's Report: Bob Mullen said the museum budget for fiscal year 2018/19 was approved as submitted. Water& Sewer Board is pursuing grants for a solution to Clancy's water problems. Road repairs are being made all over the county. North Jefferson County Library Report: Jane Hamman thanked Paul for attending the Library Board meeting. She also thanked the museum for purchasing supplies for the Old School House restrooms. Chairperson's Report: Paul reported the judge's cards are ready for distribution. Copies of Basin--A History were donated by Paul. Jamie suggested we sell them for$2. Paul distributed a letter to be published to inform the public the cottonwood trees will have the dead parts cut out and a healthy shoot left to continue to grow at each stump. The money for this project will come from the museum and if need be the commissioners will help. Ed moved to have the trees cut and trimmed as recommended and Jamie seconded the motion. The motion passed unanimously. Marketing:No report. Collection Committee: Jamie thanked Melody for inputting books into Past Perfect. Sherry, Bruce, and Melody will make decisions about weeding some books from the collection that do not pertain to the goals of the museum. The weeded books will be donated to the North Jefferson County Library. The attendees then went to the Clancy Room where Bruce & Sherry explained the organization of the room. Jamie said one area should be designated for pictures, another for documents and the remainder for objects. Sherry has the military uniforms organized and ready to be put into Past Perfect. A discussion was held about how it will be decided whether to accept items into the museum. Paul felt the Collection Committee should make the decision. Jamie said a picture of the item could be emailed to members of the committee and voted by way of email. Bruce mentioned that a Ravalli County Museum accepts all items, and then has an annual auction of items not suitable for their museum. We are considering the pros and cons of using the basement for storage, with the possibility of purchasing a dehumidifier. The hygrometer has shown the humidity there to be in the seventies. Sherry mentioned the room should be plastered or something done to keep the water from seeping through the foundation. Paul said another option is to store items at The Heritage Center. Director's Report: Bruce reported the county museum inventory is completed and all items were found. Someone has been found to install the carpet. The picture hanging system is on its way. Paul and Bruce are going to the history conference in Billings at the end of the month. We will continue to be open on Sundays through November. A 16mm film of a train wreck in Elhorn is on loan to us that we will have converted to a DVD. A magazine rack for brochures was purchased from Costco for$30. We currently have no substitutes for the museum. Bruce brought up the need for GPS to identify where county cemeteries are located, and Bob Mullen said we can borrow one from the county. A pamphlet about Jefferson County cemeteries is being developed. We have ordered local history books from The Heritage Center. Registrar's Report: Melody said in comparing the visitors from a year ago from mid July to mid September, the attendance was up 71%. Patrons numbered 128 in 2018 and 75 in 2017. Ninety items have been entered into Past Perfect software. Most of the books in our library section are now recorded in Past Perfect with pictures of the covers. The books with something in them about Jefferson County are marked with a gold dot on the spine and the books pertaining to the state of Montana are marked with a silver dot. We received a gift of a bell used at the American Flag Mine on Red Mountain in 1881 from Gayle Joslin in memory of her father, Harry Joslin, Jr. The Butte Silver-Bow Archives gave us nine ledgers from Truman Hopkins Mercantile in Basin dating from 1883-1897. Archive quality boxes were purchased for these items and other documents. The flat file 5-drawer cabinet arrived for map and large document storage. A rotating book display is now in the lobby to display the books we have for sale. A display case was purchased from the Montana Learning Center. A portable hard drive is now used to back up Past Perfect and then the hard drive is stored at 3 Ante Lane in Jefferson City. We now have a laminator to protect and enhance letter size and smaller signs. Sherry purchased shelving from Costco for storage in the Clancy Room. She also purchased a book called Gold West that pertains to mining in Jefferson County,plus donated three other books. Sherry has also loaned the museum a World War I military uniform worn by a Jefferson County resident. Shelving was donated for the museum office. Lee Silliman will be giving a presentation at the museum on October 20th Victoria Cech left the meeting at 6:08. Unfinished Business Clancy publication—No update. Museum website—No update. New Business Janitorial services--Paul suggests we hire someone for janitorial services. Jamie made the motion to hire someone and Sherry seconded the motion. The vote passed unanimously. Identify potential new board members—A discussion ensued with the desire to acquire someone from mid to southern Jefferson County. Jamie suggested someone from The Heritage Center or the Jefferson Valley Museum. Paul said we could write letters to the two museums asking if anyone would be interested in this position. He also suggested putting a want ad in The Boulder Monitor. Sherry mentioned we could put up signs in the post office. Board Chair& Vice-Chair elections—Jamie nominated Paul for chair. Ed seconded the motion. Sherry nominated Victoria for vice-chair, and Jamie seconded the motion. By verbal vote Paul was re-elected as chair with Victoria re-elected as vice-chair. The vote was unanimous. Ed made the motion to adjourn the meeting at 6:30 and Jamie seconded the motion.