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DEPT HEAD 2019 08-06 IT IT Department Report August 6,2019 Present: Commissioners: Leonard Wortman, Bob Mullen and Cory Kirsch, and IT Director, Cody Jones and IT Computer Support Specialist, Chad Bullis. Discussion was held regarding internet costs with various vendors in the area. The internet is graying out in several departments. Cody had a conversation with Blackfoot Communications and Black Mountain Software regarding these issues. Both vendors are working with Cody to figure out the problem. The county has three years left on the contract with Blackfoot Communications. The Commission does not want to extend the contract as they feel they will have more options to look at in the future. The Commission asked Cody to get additional quotes for internet and phone services. Discussion was held regarding the installation of panic alarms and badge access on doors. The panic alarms would be a standard button devices which can be put anywhere. The silent alarm will go directly to the Sheriff's office. Kirsch asked if smoke detectors, fire alarm system, etc. could be added to the system. The system would be similar to a smart home. Chad stated that there are many options available for the county to look at. ATTEST: Bonnie Ramey nard Wortman, Chairman Clerk and Recorder 4 Cory Ki�Commissioner 1 Bob Mullen, Commissioner Internet Currently per Month- $1251.83 X12= $15,021.96 Phone Currently per Month- $1313.50x12= $15,762.10 Total= $30,784.06 per year New VOIP phone system- Unlimited Long Distance, 120 New Phones, 2 Conference Phones New 1GB/1GB Internet—10X Faster than our current service Both of these from Blackfoot is$3,370 per month.Setup Included Total= $40,440 per year with a new 5 year contract. JSi- V hone SERVICE ORDER q.P3 Nat y Date: 1/7/2019 , r�� i�a t = : s:dt '.. Coriftect to more, Account Executive Office:406-541-5104 EXf141 4 1O6 c Fax:406-532-5029 n y C E-mail: rekstedt@blackfoot.com (dery fk CUSTOMER: Jefferson County '( 110 S Washington - Visit us at our website:www.blackfoot.com Boulder, MT 59632 Attn: Chad Bullis Phone: (406)225-4118 Quote#: D005099 E-mail cbullis@jeffersoncounty-mt.gov Term: 60 Months Quote Name:Jefferson County-Boulder-DIA Back up-Ergo/IV/IA ,-s k rv—• 4 f ' E Monthly _ Non- Service LocaTIon ,Descrlptiofill��at Sery ce '_ QtYl Recurring ecurring. ... �.. , L .. _ • Charges Charges Jefferson County *Ergo Line with Unlimited LD , ._.... _ ,,a. 10 `,. $200.00 $0.00. ;Jefferson Count Ergo Station-BFT Provided i 120 $1,200.00 $0.00 Y Jefferson County !Ergo Conference Phone I 2 I $20.00 $0.00 1 Total $1,420 0 ;Additional Terms&Conditions Blackfoot("Provider")and Customer(as described above)agree pursuant to this Agreement that Provider will provide products and services ("Services"),and Customer shall pay for such Services,as described in this Service Order.Provider and Customer agree that the parties'respective obligations shall be governed.by the Master Service Agreement("Agreement"),which consists of the following documents,as amended from time to time: (1)this Service Order("Service Order")and(2)the Master Service Agreement General Terms&Conditions("Terms"). The offer made in this Service Order is valid for thirty(30)days from the date listed at the top of this Service Order. Execution of this Service Order is evidence of the executing parties'agreement to be bound by the terms and conditions of the Agreement.When signed by Customer,this Service Order constitutes an order by Customer,which is deemed accepted by Provider upon delivery to Provider.The effective date of this Agreement shall be the date this Service Order is signed by the Customer below. IN WITNESS WHEREOF,the parties hereto have executed this Agreement by their duly authorized representatives. CUSTOMER BLACKFOOT By: By: Printed Name: Printed Name: Title: Title: Date: SERVICE QUOTE 6 Date: 9/25/2018 PROVIDER RO net NI) _ foot Rob Ekstedt Connect to more, Account Executive �rok i 6.u'� P— Office:406-541-5104• Perl Fax:406-532-5029 °n't IN E-mail: rekstedt@blackfoot.com CUSTOMER: Jefferson County 110 S Washington Visit us at our website:www.blackfoot.com Boulder, MT 59632 Attn: Cody Jones Phone: 4062254117 Quote#: D007891 E-mail cjones@jeffersoncounty-mt.gov Term: 60 Months Quote Name:Jefferson County-Boulder-DIA Back up-Ergo/IV/IA Monthly Non - Servic e Location? 1Descriptionlliof Service iQty ;Recurring, 1Recurrin charges. :Charges Jefferson County-Boulder-110 S � ... _ a_'�.... .."",_a___`_... "•..._� ..� _�-,..._��. , -`.,. 1 GB/1 GB Ethernet DIA 1 1 950.00 1 'Washington $ $0.00 -- Jefferson Count W Construction/Equipment 0 00; ._.____._.. County-Boulder-110 S �� d Washington C Equipment 1 $0.00 } Total iR 95 00? Additional Terms&Conditions Blackfoot("Provider")and Customer(identified above)("Parties")agree pursuant to the Agreement that Provider will provide the products and services identified above("Services"),and Customer shall pay for such Services.Parties agree their respective obligations shall be governed by the "Agreement",which consists of the following documents,as amended from time to time:(1)this Service Quote which,when signed by both Parties, becomes a Service Order(the"Service Order")and(2)the Master Service Agreement General Terms&Conditions("Terms")attached hereto,and the documents applicable to the Services that are referenced in and incorporated into the Terms.This Service Order is only valid if it is signed by both Parties. IN WITNESS WHEREOF,the Parties have executed this Agreement by their duly authorized representatives. CUSTOMER PROVIDER By: By: Printed Name: Printed Name: J. P.Violette Title: Title: VP of Sales and Marketing Date: Date: .5 1Y\C,, i e(c\e+ nor SERVICE ORDER tA f 9 cA&e. (4 A z 5 Date: 1/7/2019 Blackfoot ,. Rob Ekstedt () r Illbnil ®N Connect]to more, Account Executive Office:406-541-5104 ( id� (AS2. `(( Fax:406-532-5029 Q E-mail: rekstedt@blackfoot.com ° ��'n� CUSTOMER: Jefferson County 110 S Washington Visit us at our website:www.blackfoot.com S�l�(e I'ci� 7\ �q V- Boulder, MT 59632 Per nil+4 Attn: Chad Bullis Phone: (406)225-4118 Quote#: D005099 E-mail cbullis@jeffersoncounty-mt.gov Term: 60 Months Quote Name:Jefferson County-Boulder-DIA Back up-Ergo/IV/IA x; -r i M Monthly Non A ': Service thca$on ''' D1esc�'iptia la'f�Setvtce ' city Recumng .Recurring ; ChargesChar es" P,i ,Jefferson County 4*Ergo Line with Unlimited LD i 10 $200 00 $0.00' j CountyErgoBFT Provided 120 1 $1,200.00 $0 00' Jefferson Station _..... a_._..___._ __ __._.___.._ .__.._. 2 1 $20 00& $0.00' Jefferson CountyI Ergo Conference Phone 1Jefferson County !100M/100M Ethernet DIA I 1 $875 00 $0.00 Jefferson County _ . _f Construction/Equipment , T 1 $0.00,,s $0.00 .w_.. _....._:� _.....Total;._ $2,295 00 $0.001 Additional Terms&Conditions Blackfoot(Provider")and Customer(as described above)agree pursuant to this Agreement that Provider will provide products and services (Services"),and Customer shall pay for such Services,as described in this Service Order.Provider and Customer agree that the parties'respective obligations shall be governed by the Master Service Agreement("Agreement"),which consists of the following documents,as amended from time to time:(1)this Service Order("Service Order")and(2)the Master Service Agreement General Terms&Conditions("Terms"). The offer made in this Service Order is valid for thirty(30)days from the date listed at the top of this Service Order. Execution of this Service Order is evidence of the executing parties'agreement to be bound by the terms and conditions of the Agreement.When signed by Customer,this Service Order constitutes an order by Customer,which is deemed accepted by Provider upon delivery to Provider.The effective date of this Agreement shall be the date this Service Order is signed by the Customer below. IN WITNESS WHEREOF,the parties hereto have executed this Agreement by their duly authorized representatives. CUSTOMER BLACKFOOT By: By: Printed Name: Printed Name: Title: Title: Date: SERVICE ORDER "Air & Date: 1/7/2019 i( (1\f &1 e' s-Peea .� Blackfoot new e ' ,a : 0 Rob Ekstedt ' Covirtect to more Account Executive F Office:406-541-5104 "��irkg �0 l.67 Fax:406-532-5029 n r E-mail: rekstedt@blackfoot.com tJ -- CUSTOMER: Jefferson County 110 S Washington Visit us at our website:www.blackfoot.com Boulder, MT 59632 Attn: Chad Bullis Phone: (406)225-4118 Quote#: D005099 E-mail cbullis@jeffersoncounty-mt.gov Term: 60 Months Quote Name:Jefferson County-Boulder-DIA Back up-Ergo/IV/IA Mont...., .r'i r • Service Location ,Desoriptipn of Servi14-'_ `:: ,,, w Qty Rectrilrnng, Recurring i _ ,. Charges 1.Charges I ;Jefferson County ..,7 ,,, go Line with Unlimited ,..,„ ,, 10 L..,f 1 „, - 00` R ed LD $0.00 Jefferson County Yy E Ergo StationV:BFT Provided.._ _...,._ Y. " 120 V $1,200 00 $0.00 Jefferson County ,Ergo Conference Phone 2 $20.00 $0.00, ;;Jefferson County 1 GB/1 GB Ethernet DIA I 1 $1,950 00 a $0.00, Jefferson County Construction/Equipment 1 $0.00, $0.00 Additional Terms&Conditions _ µ Blackfoot("Provider")and Customer(as described above)agree pursuant to this Agreement that Provider will provide products and services ("Services"),and Customer shall pay for such Services,as described in this Service Order.Provider and Customer agree that the parties'respective obligations shall be governed by the Master Service Agreement("Agreement"),which consists of the following documents,as amended from time to time:(1)this Service Order("Service Order")and(2)the Master Service Agreement General Terms&Conditions("Terms"). The offer made in this Service Order is valid for thirty(30)days from the date listed at the top of this Service Order. Execution of this Service Order is evidence of the executing parties'agreement to be bound by the terms and conditions of the Agreement.When signed by Customer,this Service Order constitutes an order by Customer,which is deemed accepted by Provider upon delivery to Provider.The effective date of this Agreement shall be the date this Service Order is signed by the Customer below. IN WITNESS WHEREOF,the parties hereto have executed this Agreement by their duly authorized representatives. CUSTOMER BLACKFOOT By: By: Printed Name: Printed Name: Title: Title: Date: 3 t• a 4. .. "`',a w f' add _.,..m :,,,„,,,,, ,, et ,,,• r ,,,,,, r •., .7, r--1,,,,,,, ., , "..,` .: pt; t J 4 ,, % „„ :,,,:a.,::.,„„pw....wm r.aooµ. ma 4 W e.. xd ` a� ' .. 'JO IIR rr'1r" ON NA PROPOSAL: Entre- Panic System Prepared For: Jefferson County Courthouse Site Address 202 Centennial Boulder, MT 59632 Submitted:3/19/2019 Submitted to: Prepared By: Chad Bullis Jake Allen Kenco Security&Technology Jefferson County Courthouse Branch Manager PO Box H 3228 Centennial Dr Boulder, MT 59632 Helena, MT 59601- Ph: 406-660-2552 Ph: 406-449-2696 Fx: Fx: 406-449-0964 Email: cbullis@jeffersoncounty-mt.gov Email: jakea@kencosecurity.com At CR. ' $• , Name: Jefferson County Courthouse Phone Number: 406-660-2552 Date: 03/19/2019 Address: PO Box H Fax Number: City, State Zip: Boulder, MT 59632 Job Name: Entre-Panic and Access Control CONFIRMATION OF OBJECTIVES - SCOPE OF WORK Site Name: Jefferson County Courthouse Site Address: 202 Centennial, Boulder, MT 59632 Thank you for the opportunity to assist you with your need for a comprehensive solution. Below we have restated the needs you have communicated and our proposed solution to meeting those needs. Kenco will install and test all devices Annual fee for support to be purchased annually $300/year initial Additional Client software $358.00/client Quantity Proposal#: 60139-2-0 Version: 1 Page 2 of 4 Name: Jefferson County Courthouse Phone Number: 406-660-2552 Date: 03/19/2019 Address: PO Box H Fax Number: City, State Zip: Boulder, MT 59632 Job Name: Entre-Panic and Access Control Summary of System Quotation Site Name: Jefferson County Courthouse Site Address : 202 Centennial, Boulder, MT 59632 System Proposed: DMP Panic Alarm Equipment T� fat Y $ . part a_w� _ M Descrtptton ._._. . _,._... , �.�.- XR550DNL-G Xr550, Dialer, Network, Large Grey Enclosure 2 7060-W Keypad, Lcd Alphanumeric Display, White 7 1100XH-W Receiver, Wireless High Power 7 1142-W Wireless Hold-Up Device, 2 Button 50 22/4 Wire Burg 100ft Wire, 22/4 Burg Sol N/S C12 12 XR150DNL-G panel, network dialer with large gray enclosure 5 Subtotal DMP Panic Alarm $18,275.16 DMP Entre Software Equipment: Paif# ,A Description Q ENTRE BUS entre business software 1 ENTRE BUS-SPT entre business annual support 1 Subtotal DMP Entre Software $6,018.00 Proposed System Total $24,293.16 TERMS AND CONDITIONS 1. System(s)Installation.Kenco shall install the system(s)described above at the location described above.Customer hereby authorizes Kenco's employees or agents to perform such installation,which may include drilling holes,stapling wire,attaching system(s)components, and doing any other act necessary or pertinent to the installation of the system(s).Customer represents to Kenco that Customer has full authority to authorize the installation of the system(s)at the Customer's premises and that no additional authority need be obtained from any other person. 2. Kenco shall not be liable to Customer or any other person for normal damages caused by the initial installation of the system(s)or subsequent removal of the system(s)and Customer agrees to indemnify and hold Kenco harmless form any claim arising from such installation or removal of the system(s). 3. Customer shall be responsible for obtaining any necessary alarm permits and paying permit fees required by applicable law and agrees to indemnify or reimburse Kenco for any fines relating to permits or false alarms.Kenco shall have no liability for permit fees,false alarms,false alarm fines,police or fire response,any damage to personal or real property or personal injury caused by police or fire department response to alarm,whether false alarm or otherwise,or the refusal of the police or fire department to respond.Should Kenco be required by existing or hereinafter enacted law to perform any service or furnish any material not specifically covered by the terms of this agreement,Customer agrees to pay Kenco for such service or material,at Kenco's then prevailing rates. 4. This agreement shall become effective upon acceptance and execution of the same by an authorized representative of Kenco. 5. All invoices are due and payable @ P.O.Box 12487 Ogden,Utah 84403. 6. I/We agree to pay interest charges on overdue accounts at the rate of 1.5%per month. 7. Merchandise will not be accepted for return unless authorized by Kenco by obtaining an"RMA"number from the branch. 8. PROOF OF PURCHASE IS REQUIRED FOR ALL RETURNS 9. Purchaser agrees to pay all costs of collection including state approved fees for all unpaid checks,substitute image documents credit or debit card transactions that are returned unpaid. 10. Should these terms not be honored on demand,and the matter placed in the hands of an attorney or collection agency,the undersigned shall pay all cost of collection,including reasonable attorney fees. 11. Failure to comply with these Terms and Conditions may result in cancellation of credit privileges without notice. 12. I/WE AGREE THIS ACCOUNT WILL BE LITIGATED IN YELLOWSTONE COUNTY,MONTANA IF NEEDED. , Proposal#: 60139-2-0 Version: 1 Page 3 of 4 Name: Jefferson County Courthouse Phone Number: 406-660-2552 Date: 03/19/2019 Address: PO Box H Fax Number: City, State Zip: Boulder, MTp 59632 Job Name: Entre-Panic and Access Control it�!I(W�(I�`e .�,LI111w,°a��x&a.. ,;,MAti" tH�H 3d`i or... r,'', -c -, -i; Ms t„}YO�li fp ! 1 �'' '°+ "i ry System Total , e 24;2�316 �Gro « .a°` a ir�d�` ' :tel, 52 a A, 1 a — �=, k t ` , ' Note Tax Not Included in r�'ice = ';. �".� ;� �(ta��?'a.as��.�'� as ���,^��;�.. 9a`b�, .�.. ._n...::..�,'.�-..5..:.�:,,�a.n�ar<��.«.«� �a ` w�aai�,P�awkd„��'�9u#�,„,C� t.�a�r`'`...=� <.. .; '.t,�,-�,..��na�2���+"h..a: � Acceptance of Proposal -The above prices,specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Progress Billing will be applied to this proposal. Kenco Security and Technology 3/19/2019 Jefferson County Courthouse Company: Date Client's Name Date X X Authorized Signature: Authorized Signature Jake Allen Branch Manager Chad Bullis Printed Name Title: Printed Name Title 406-449-2696 406-449-0964 406-660-2552 Phone: Fax: Business Telephone jakea@kencosecurity.com cbullis@jeffersoncounty-mt.gov Email: Email Proposal#: 60139-2-0 Version: 1 Page 4 of 4