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DEPT HEAD 2019 08-20 ROCKIN THE RIVERS Rockin' the Rivers August 20,2019 Present: Commissioners - Leonard Wortman, Bob Mullen, and Cory Kirsch, County Sanitarian, Megan Bullock, Event Coordinator, Bruce Binkowski and County Attorney, Steve Haddon. The sanitarian brought up an incident that occurred at Rockin' the Rivers. On Wednesday, August 7th ,one day before the concert, Bullock received a message around 4:30 p.m. from an out of state vendor. The vendor explained he was notified by the event's promoter he was accepted as a vendor, due to a cancellation. Bullock said food vendors must be approved by her department no later than one week prior to the event so he was told he missed the deadline and therefore was not approved to be a vendor. He was given Leonard Wortman's phone number when he asked to speak to Bullock's supervisor. After a series of phone calls that evening between Wortman, Jodi Pettit(Rockin' the Rivers contact), Binkowski and Bullock, it was the understanding of Bullock that Pettit would remedy the situation and not allow the gentleman to participate as a food vendor. Thursday of the event,August 8th, Bullock was at the event performing inspections of the water system when she received a call from Renee Gnerer, Jefferson County contract inspector, who was inside the arena performing food vendor inspections. The vendor was inside the event arena set up to sell coffee. At approximately 11:30 a.m., Commissioner Wortman accompanied Bullock while she spoke to Pettit and explained the violation and potential consequences to the promoters. Pettit was finishing up with the fire marshal's inspection and agreed to accompany Bullock and Wortman to inform the vendor he was prohibited from selling coffee. After waiting for awhile for Pettit and because Wortman had a meeting to go to, Wortman and Bullock approached the vendor. The vendor was informed of Montana State laws related to selling food, in addition to potential consequences the event promoters could face. It was agreed he could move his tent out of the food vendor area to the area where hard good vendors were so he could still provide face painting with the condition all coffee product be removed and put away. Upon exiting the arena, Bullock and Wortman caught up again with Pettit and relayed to her the outcome of meeting with the vendor. Pettit was informed it was the event promoter's duty to see that the vendor complied. Pettit had a task to finish at,the ticket booth but vowed she would return and with the assistance of the deputies move the vendor. Thursday evening around 8 p.m. Bullock received a report the vendor was still in the food vendor area and was selling coffee. On Friday morning Bullock received an anonymous call the coffee vendor was using rain water for his water source. Bullock sent an email to Pettit August 9th reiterating the responsibility the event promoters had and reminded her further action could be taken for failing to comply. Bullock hasn't heard from Pettit since talking to her on August 7th and received no response to her email. The County Attorney explained, statute allows the county to impose a civil penalty for violation of the a county ordinance and it could be treated as misdemeanor crime. Haddon suggested a $500 fine and a stern warning that future violations will be punished more severely. Commissioner Woitnian expressed the fine should be greater, as they spoke to the promoter in person and were told it would be taken care of. Bullock told the group the event promoters were also remiss in not testing the water prior to the event or in submitting chlorine residual levels throughout the event. She is concerned that if a fine is not imposed, the violations will increase in the future. She asked how they would proceed in imposing the penalty. Haddon asked Bullock for a bullet point synopsis of the incident, violations, any communication, as well as a copy of the large event permit. He will present a draft letter to the Commission and Bullock issuing a$1,000 penalty to the promoters and explaining, if they do not pay the penalty,the county will not issue a permit in the future and will go to court to collect the penalty amount Haddon will draft a letter to the vendor, banning him from future events. Commissioner Mullen moved to approve the IT, Personnel, and Road and Bridge minutes of August 6th, 2019,Wortman seconded the motion which passed unanimously. ATTEST: Bonnie Ramey Leonard Wortman, Chairman Clerk and Recorder . 014) .444404 Cory Kirsch, Commissioner Bob Mullen, Commissioner