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1991BECKY SHAWJEFFERSON COUNTY PLANNING BOARD August 19, 1991 TO: Bonnie Ramey Jefferson Co. Clerk and Recorder and Carla Matlack, Deputy FROM: Becky Shaw gE; Personal Services Agreement Enclosed is the original contract with the Planning Board for my secretarial services in fiscal year 1991-92. I am also sending a copy to the County Attorney's Office and the Commissioners' Office for their files. I have moved to Forest Park Estates in Clancy. My new mailing address and phone number are: L. Rebecca Shaw Forest Park Estates Clancy, MT 59634 Ph. 933-5982 Also, I have accepted a position with the Guaranteed Student Loan Program of the Montantte~U officeltphone tnumber will be 444-6594of September 9, 1991, my Enclosure c: Planning Board Members Don Chance Jefferson Co. Commissioners Richard J. Llewellyn PERSONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into on the ~ ~Y day of ~ ~,, ~ ~: _, 1991, by and between the JEFFERSON COUNTY PLANNING BOARD, an agency of the government of Jefferson County, Montana, hereinafter referred to as "Board", and L. REBECCA SHAW, hereinafter referred to .as "Secretary"; WITNESSETH: WHEREAS, the Jefferson County Planning Board from time to time requires the services of a secretary and has the authority, under its approved budget and under Sections 76-1-401 and 76-1- 306, MCA, to obtain such services by contract or otherwise; and, WHEREAS, the Secretary is willing to provide such services, pursuant to the terms and conditions, and for the compensation, hereinafter set forth; NOW, THEREFORE, the parties do mutually agree as follows: I. Secretary shall perform secretarial and/or administrative duties for the Board as may be requested by the Board and/or its Chairperson. Such duties shall include but not be limited to the following: (a) Taking minutes of meetings; 1 (b) Distributing and/or publishing advertisements of meetings and hearings; (c) Coordinating meeting places; (d) Drafting and distributing letters to agencies for subdivision review. II. Board shall supply Secretary with necessary facilities, supplies and equipment (such as typewriter and copying machine} at no charge. III. Board shall compensate Secretary, for all secretarial and/or administrative services rendered hereunder, at the rate of $9.50 per hour. The total services rendered by Secretary during any month shall not exceed fifteen (15) hours without prior approval by the Board or its Chairman. Mileage expenses, for all necessary travel required of Secretary by the Board, shall be paid to Secretary at the rate of $.26 per mile. IV. Secretary shall bill the County on the 20th day of the month for secretarial services provided and shall provide a detailed accounting, in a form satisfactory to the Board, of her time and expenses. Payment shall be made within fifteen (15) days after submission of the Secretary's bill and accounting. 2 V. This Agreement shall be in effect from July 1, 1991, through June 30, 1992, unless sooner terminated. This Agreement may be terminated by either party giving the other party written notice of termination five (5) days prior to the date of termination. In the event of termination, all finished or unfinished documents, data, studies and reports prepared by Secretary hereunder shall be retained by the County, and Secretary shall be entitled to compensation as specified in Paragraph III above for all work satisfactorily completed as of such termination. VI. All rights to the materials and reports generated under this Agreement shall be the exclusive property of the County upon termination. VII. It is expressly understood and agreed that this Agreement is for the provision of personal services and is personal to the parties; therefore, the same, and any provision hereof or performance hereunder, may not be assigned by Secretary without the prior written consent of the Board. Such consent may be withheld by the Board for any reason it deems proper, or for no reason, in its sole and total discretion. 3 ix. Both parties do mutually agree that this contract constitutes the entire agreement between the parties. IN WITNESS WHEREOF, the parties have executed this Contract this /' day of _ (= ~ ~~ 1991. JEFFERSON COUNTY PLANNING BOARD ~. ,~> ~-, i J L. Rebecca Shaw 4