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2009 Clancy Wastewater ProjectDEPARTMENT OF NATURAL RESOURCES AND CONSERVATION BRIAN SC}IWEITZER, C;OVERNOR 7625 ELEV ENTFI AVENUE ~-~-STATE OF MONTANA bIRECTOR'S OFFICE (406) 444-2074 TELEFAX NUMBER (406) 444-2684 June 29, 2009 Tom Lythgoe Jefferson County -Clancy PO Box H Boulder, MT 59632 RE: Grant Agreement No. RPG-10-0191 Town of Clancy Wastewater Improvement Project Dear Tam: PO BOX 20T601 I-IELENA, MONTANA. 59620-1601 Enclosed is an executed planning grant agreement for your files. As stated in Section 7 of the Agreement, you will be paid 50% of the total grant amount within 30 days of receipt of an approvable draft Preliminary Engineering Report. The remaining 50% will be paid within 30 days of receipt of an approvable final Preliminary Engineering Report. The Preliminary Engineering Report shall be in accordance with the current Uniform Application Supplement for Montana Public Facility Projects. I have also enclosed a State of Montana Vendor Invoice to be submitted for payment (the `Vendor' is Jefferson County -Clancy, and the `Billed To' is DNRC). Additional forms may be found on our website at: http://www.dnrc.mt.QOV/cardd/cdforms/vendorinvoice.doc Thank you for your application. We look forward to working with you not only in the development but also in the funding and actual construction of your public facility improvement project. Sincerely, Joan Specking Program Specialist/DNRC-CARDD Encls Cc: Diana Hoy w/ Debbie Walter w/ File w/1 original CENTRALIZED SERVICES CONSERVATION & RESOURCE RESERVED WATER RIGHTS OIL & GAS TRUST LAND MANAGEMENT DIVISION IIVISION COMPACT COMMISSION DIVISION DlVNS10N (906)444-2074 (4061444-6667 (406)444-6841 (4061444-6675 (4061444-2074 STATE OF MONTANA ~~ E'R:FPARE IN TRIPLICATE. .• $~ ALL COPIES TO VENDOR. VENDOR INVOICE -~ ~RMG TRiPLICAi fE ED ORIGMAL AND UUPLiCATE, " FCL~ ORIGINAL WITH TRANSFER-WARRANT CLAIM. VENDOR'S NAME AND ADDRESS BILLED TO STATE USE ONLY I ce-tiJry tMw f,~:lds invoice rs correct In all respects and that,payrnent has na+-been rrcefved APPROVED FOR PAYMENT Venda"s Hume Dade P'raaed Authorized Signature Vendor'sSignruture Date Title Project Planning Grant Agreement Conservation and Resource Development Division Montana Department of Natural Resources and Conservation Project Sponsor: Jefferson County -Clancy Project Name: Town of Clanc Wastewater Improvement Project Agreement Number: RPG-10-0191 Declarations • Section 1. Purpose Section 2. Term • Section 3. DNRC's Role • Section 4. Project Scope • Section 5. Project Budget • Section 6. Availability of Grant Funds • Section 7. Grant Disbursements • Section 8. Reports Section 9. Records and Audits Section 10. Project Monitoring and Access for Inspection and Monitoring • Section 11. Employment Status and Workers' Compensation + Section 12. Equal Employment • Section 13. Indemnity and Liability • Section 14. Compliance with Applicable Laws • Section 15. Copyright -Government Right to Use • Section 16. Failure to Comply • Section 17. Assignment and Amendment • Section 18. Mantana Law and Venue Section 1 FOR DNRC USE ONLY (Maximum amount under this Agreement: 3 15,000 Aaaroved Agreement No. RPG-10-0191 Source of Funds- Amendment No. Natural Resource ProJacts Account Division Accountins~ Entity Name Fund C.S.D '~ Natural Resource Projects Account 02577 Legal Sub-Class ORS Percent 54016 3410101 100% iAppropriation Authority: B1~' Legislature/2009 H.B. 8 Camp: X NlA Attached Exempt WIII be farw~arded MONTANA RENEWABLE RESOURCE PRDJECT PLANNING GRANT AGREEMENT THIS GRANT, approved, appropriated, and awarded by the Montana Legislature and administered by the Montana Department of Natural Resources and Conservation (DNRC) is consistent with the policies, procedures and objectives of the Montana Renewable Resource Grant and Loan Program (MCA Title $5, Chapter 1, Part 6) for the enhancement of Montana's renewable natural resources. This grant is accepted by Jefferson County- Clancy hereinafter referred to as the Project Sponsor, Federal Tax ID No.: 81-6001377, and represented by Tom Lythgoe, PO Box H, Boulder, MT 59632, (406) 225-4026, commissioners(a~ieffco.mt.aov, according to the following terms and conditions: SECTION 1. PURPOSE. The purpose of this Agreement is to establish mutually agreeable terms and conditions, specifications, and requirements to grant funds to the Project Sponsor for completing a Wastewater Analysis Preliminary Engineering Report (PER) for the Town of Clancy. SECTION 2. TERM. The Project Sponsor shall have until August 1, 2010 to complete the project and work described in Section 4, Project Scope. DNRC may grant an extension for completion upon request and showing of good cause by the Project Sponsor. A request for extension submitted less than 45 days prior to the termination date may or may not be considered. SECTION 3. DNRC's ROLE. DNRC is administering grant funds awarded by the legislature to ensure that the funds are used according to the intent of the legislature and the purposes, objectives, and procedures of the Renewable Resource Grant and Loan (RRGL) Program. Upon request from the Project Sponsor or its agent, DNRC will explain or clarify the terms and conditions of this Agreement and may provide limited technical assistance. DNRC will monitor project expenditures to assure payment eligibility. DNRC assumes no responsibility for the Project Sponsor's obligation to faithfully perform the tasks and activities necessary to implement and complete a project. The Project Sponsor shall contact DNRC's liaison Joan Specking, at (406) 444-6$29, DNRC, PO Box 201601, Helena, MT 59620-1601, jpecking@mt.gov. All requests, information, and assistance shall be submitted to DNRC liaison /designee. SECTION 4. PROJECT SCOPE.: The Project Sponsor shall use funds provided under this Agreement to pay for the following preliminary engineering report for wastewater system analysis. The scope of work for this project is attached to this contract as Attachment A and incorporated herein by this reference. Subsection 4.1 Supporting Documents/attachments: RRGL Planning Grant Application, dated May 2009. SECTION 5. PROJECT BUDGET. Grant funds are allocated as follows: (1) Sources of Funds: DNRC Project Planning Grant $15,000 TSEP PER Grant $15,000 Project Sponsor 15 000 Total Project Cost $45,000 (Z) Use of Funds: Contracted Professional Services $45,000 Total $45,000 SECTION 6. AVAILABILITY OF GRANT FUNDS. The Project Sponsor acknowledges and understands that grant funds become available through earnings from certain natural resource based taxes deposited in the natural resources projects state special revenue account. Renewable Resource Grant and Loan Program funds will be released to the extent they are available. Costs incurred prior to this Agreement are not eligible for reimbursement but may be counted as match funds upon written approval by DNRC. SECTION 7. GRANT DISBURSEMENTS. The Project Sponsor shall submit claims far grant funds to DNRC. Receipts, vendor invoices, inspection certificates, and other documentation of costs incurred shall be submitted with the claims. DNRC will verify the claims and check them against the Reports required in Section $ and the Budget provided in Section 5. DNRC will disburse grant funds to the Project Sponsor upon approval. Reimbursement of Project Sponsor expenditures will only be made for expenses included in the Budget provided in Section 5 and that are clearly and accurately supported by the Project Sponsor's records. A maximum of 50% of the total DNRC grant shall be available for payment within 30 days of receipt of an approved draft Report. It is not expected that the document will be complete; however, it must show clearly that all applicable items required in SECTION 4. PROJECT SCOPE are being addressed and that the consultant is proceeding toward the preparation of a complete and acceptable final product. The balance of the grant funds shall be payable within 30 days of receipt by DNRC of an approved final Report. The final version shall be complete and shall address the terms as defined in Sl;CTION 4. PROJECT SCOPE. Prior to final payment, the Project Sponsor must submit a financial statement showing the sources and uses of funds. Total payment for all purposes under this Agreement shall not exceed $15,000. No DNRC grant funds will be made available for this project until all co-sponsors matching grant and loan funds have been committed to the project. Prior to any grant funds being disbursed, the Project Sponsor must provide documentation of these commitments to the Department. SECTION $. REPORTS. Quarterly progress reports for the periods ending each March, June, September, and December shall be submitted to DNRC during the term of the Agreement. Reports will provide status information for each project implementation objective. Status information will include, at a minimum, the percentage complete, costs incurred, funds remaining and projected completion date. The Praject Sponsor shall report on total project costs including those funded by the Project Sponsor and other matching funds. Significant problems encountered shall be noted and necessary scope and/or time line modifications requested. Quarterly reports must be submitted to DNRC within fifteen (15) calendar days following the close of the quarterly period. No claims for disbursements wil! be honored if the quarterly report has not been approved or if there is a delinquent report. SECTION 9. RECORDS AND AUDITS. The Project Sponsor will maintain appropriate and adequate records showing complete entries of all receipts, disbursements, and other transactions relating to the project. DNRC, the Legislative Audit Division or the Legislative Fiscal Division may, at any reasonable time, audit all records, reports, and other documents that the Project Sponsor maintains under or in the course of this Agreement to ensure compliance with its terms and conditions. SECTION 10. PROJECT MONITORING AND ACCESS FOR INSPECTION AND MONITORING. DNRC or its agents may monitor and inspect all phases and aspects of the Project Sponsor's performance to determine compliance with technical and administrative requirements in this Agreement, including the adequacy of records and accounts. DNRC may present specific areas of concern to the Project Sponsor providing the Project Sponsor the opportunity to better accomplish the goals and objectives of the conditions of this Agreement. Because these grant funds are from public funds, public access to the project site and project records must be available. The Project Sponsor shall accommodate requests for public access to the site and records with due consideration for safety, private property rights, and convenience of everyone involved. SECTION 11. EMPLOYMENT STATUS AND WORKER'S COMPENSATION. The project is for the benefit of the Project Sponsor. DNRC is not an owner or general contractor for the project, and DNRC does not control the work activities or work-site of the Project Sponsor or any contractors who might be engaged for completion of the project. The Project Sponsor is independent from and is not an employee, officer or agent of the State of Montana or DNRC. The Project Sponsor, its employees, and contractors are not covered by_the Workers' Compensatian laws applicable to DNRC as an employer. The Project Sponsor is responsible for making sure that its employees are covered by Workers' Compensation Insurance and that its contractors are in compliance with the coverage provisions of the Workers' Compensatian Act. The Project Sponsor must acquire Workers' Compensatian coverage or the appropriate exemption. SECTION 12. EQUAL EMPLOYMENT. Any hiring of employees under this Agreement shall be an the basis of merit and qualificatians, and there shall be no discrimination on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, or political belief. "Qualifications" mean qualifications as are generally related to competent performance of the particular occupations task. SECTION 13. INDEMNITY AND LIABILITY. The Project Sponsor shall defend, indemnify and hold harmless DNRC and the State of Montana and its agents from and against any and all claims, demands, or actions far damages to property or injury to persons or other damages to persons or entities arising out of or resulting from the performance of the work or services funded by this Agreement. This Agreement is not intended to relieve a liable party of financial or legal responsibility. SECTION 14. COMPLIANCE WITH APPLICABLE LAWS. All work must be in accordance with all federal, state and local law, statutes, rules, and ordinances. It shall be the Project Sponsor's responsibility to obtain all permits, licenses or authorizations that might be required from government authorities for completion of the project. Procurement of labor, services, supplies, materials and equipment shall be conducted according to applicable federal, state and local statutes. This Agreement should not be taken to imply that any permits, or authorizations issued by DNRC or other State agency will be approved. SECTION 1.5. COPYRIGHT -GOVERNMENT RIGHT TO USE. Any graphic material developed under this Agreement may be copyrighted with the proviso that the State of Montana will have aroyalty-free, nonexclusive, and irrevocable right to produce, publish or otherwise use, and authorize others to use the work for state government purposes. SECTION 16. FAILURE TO COMPLY. If the Project Sponsor fails to comply with the terms and conditions of this Agreement, or reasonable directives or orders from DNRC, DNRC may terminate the Agreement and refuse disbursement of any additional funds under the Agreement. Such termination will became a consideration in any future application for grants from the Renewable Resource Grant and Loan Program. SECTION 17. ASSIGNMENT AND AMENDMENT. This Agreement is not assignable. Amendment may be accomplished only by express written agreement of the parties. Amendments will be attached as an integral component of the Agreement. SECTION 18. MONTANA LAW AND VENUE. Any action or judicial proceeding for enforcement of the terms of this Agreement shall be instituted only in the courts of Montana and Shall be governed by the laws of Montana. Venue shall be in the First Judicial District, Lewis and Clark County, Montana. "The Project Sponsor hereby accepts this Agreement according to the above terms and conditions .. •' /. Project Span Date By: DNR Date Attachment A -Scope of Work Background: Residents and businesses in the Town of Clancy are on individual septic systems with drain fields and many of those systems are failing or noncompliant with current standards. Jefferson County is pursuing a PER to evaluate wastewater alternatives in the area and upon completion of the PER will work with residents in the area to form a water and sewer district that will move forward with implementation of the recommended infrastructure improvements. The majority of septic systems and drain fields in Clancy are in close proximity to Prickly Pear Greek and may be contributing to its impairment; the proposed project would eliminate groundwater pollution associated with poor on-site treatment systems in the area. Prickly Pear Creek is considered an impaired water body and is currently being studied by the State of Montana. Among the options that will be considered by the County are: leaving the system as is, collection system with lagoon treatment and spray irrigation discharge, collection system with advanced treatment methods, and collection system with connection to an existing public treatment facility Scope of Work: The project sponsor shall use the funds provided under this Agreement to pay for: Preliminary engineering report casts up to the maximum amount under this Agreement: 1. Prepare and submit to DNRC or its designee a draft Wastewater Analysis Preliminary Engineering Report (PER) as defined in and required by the mast current edition of the Uniform Application for Montana Public Facility Projects for the construction of wastewater system improvements for the project sponsor. A registered professional engineer licensed to practice in his or her area(s) of competence and expertise in the State of Montana shall prepare this report. 2. Prepare and submit to DNRC or its designee a final PER that reflects any comments on the draft made by DNRC or its designee. Schedule: Selection of an engineering firm will be done in June of 2009. Preparation of the draft PER will be submitted by November 2009. A final PER will be submitted by August 1, 2010. A A. r ~r~, ~. ;~~ A. Applicant Information DNRC Renewable Resource Grant and Loan Program Project Planning Grant Application ~° ~~Y ~~ d. 7.009 Name of Applicant: Jefferson County Resources ~ Conservatlvn Governmental Entity (city, district, etc.): County Federal Tax ID Number: 81-6001377 Authorized Representative: Tom Lythgoe Mailing Address: P.O. Box H Boulder, MT 59632 Phone No: 406-225-4026 Email Address: commissioners@jeffco.mt.gvv Primary Contact: Tam Lythgoe Mailing Address: P.O. Box H Boulder, MT 59632 Phone No: 406-225-4026 Email Address: commissioners@jeffco.mt.gov Engineer or Professional Consultant: Jeremiah Theys Great West Engineering Mailing Address: PO Box 4817 2501 Belt View Drive ° `,~`"~,~ ~ .,. `~ Helena, MT 59604 . Phone No: (406) 449-8627 ~'~~ ®~ ZQpg Email Address: jtheys@greatwesteng.com ResouDrces• ~f iVatura~ B. Type of Protect Planning Grant Town of Clancy Wastewater Improvement Project ® PERRechnical Report Technical ^ Pilot testing ^ Groundwater Investigation ^ Soillnvestigation ^ Source Water Protection Plan ^ Watershed survey ^ Other Administrative ^ Grant Writing ^ Capital Improvement Plan ^ Growth Policy ^ Other ^ Does the applicant (community) have an administrative order or other compliance issue that needs to be addressed? Yes^ No® Explain: Each entity will be allowed a maximum of $25,000 in any combination of grants for public facility projects plus another $25,000 in any combination of grants for renewable resource projects. This may change after December 1, 2009, depending on the availability of funds, project merit, and staff approval. C,_Proposed Budget Please enter the source and amount of ALL funding that may be used far completing the proposed report or project. DNRC uses this information to track how grant monies leverage funds from other sources and to determine if the total planning budget can be adequately funded. Please indicate if the alternate sources of funding are other than cash, such as in-kind services. Pro osed Bud t Fundin 'Source Amount ~ Committed/Uncommitted* TSEP PER Grant Coun General Fund $15 000 $15,000 Uncommitted Committed RRGL Plannin Grant $15 000 Uncommitted TOTAL $45,000 ' *Note: No DNRC grant monies may be expended, until all project funds are committed. D. Proiect Description Project Title: Town of Clancy Wastewater Improvement Project Brief Project Description including: 1. What renewable resource will be impacted by the main project? Wastewater is currently disposed of by on-site septic systems, in many cases these are inadequate and failing and may be causing both groundwater and surface water pollution. This pollution is a threat to public health and natural resources. Prickly Pear Creek flows through the Town of Clancy and is considered an impaired water body and is being studied by the State. The majority of septic systems and drain fields in Clancy lie in close proximity or uphill from the Creek and may be contributing to its impairment. The proposed project would eliminate groundwater pollution associated with the poor on-site treatment systems in the area. Surface water quality will also most likely be improved as the result of the proposed project. The beneficial reuse of domestic wastewater will be evaluated and represents the development of a new renewable resource. Improved effluent quality from municipal wastewater treatment facilities and resultant improved instream water quality and groundwater quality is part of the State Water Plan and an ongoing national effort to improve the environmental water quality of our nation's water resources. This ongoing program exists to protect beneficial uses such as domestic drinking water, fishing, swimming and other water based recreation. This proposed project is very much a part of ongoing state and national programs to protect and conserve renewable resources. The project will improve a very basic and necessary community infrastructure that is very old and failing. Good quality basic infrastructure is essential to economic and social growth within a community. 2. Project location (county, latitude, longitude) The project is located in Jefferson County, with an approximate Latitude 46.46493, Longitude 111.98E57. 3. A brief history of the project Jefferson County is pursuing this grant to complete a Wastewater Analysis Preliminary Engineering Report (PER) on behalf of the unincorporated Town of Clancy. As discussed, residents and businesses in the area are on individual septic systems with drain fields and many.of those systems are failing or noncompliant with current standards. The County felt the need to pursue a PER to evaluate wastewater in the area and upon completion of the PER, the County will work with the residents in the area to form a water and sewer district that will move forward with implementation of the recommended infrastructure improvements. The community of Clancy consists of approximately 100 single family homes, 10 businesses, and a school. These lots are located in an area of approximately 200 acres. The majority of the residents are located within subdivisions that have an average lot size from one to five acres. Many of the wastewater systems have been grandfathered in, but could not meet today's standards. In addition, several residential and commercial septic systems have failed and the County cannot issue anymore septic system permits in the area. 4. Why the planning project is needed? The proposed project is completion of a Wastewater Analysis Preliminary Engineering Report (PER) for the Town of Clancy located in northern Jefferson County. Grant funding and applicant match will b® used for completion of a full wastewater evaluation and PER in accordance with the Uniform Application PER outline for wastewater system projects. The area within the District Boundaries consists of residential lots from one to five acres as well as multiple commercial businesses that are all serviced by individual septic tanks and drain fields. The Jefferson County Health Department has indicated that it would be very difficult for new septic permits to be issued in this area due to the high density of lots and the ability to meet required separation distances, high groundwater in the area, and the distance from Prickly Pear Creek. The Jefferson County Health Department has issued variances for replacement septic systems over the last five years, but many of those systems have failed and they are reluctant to issue anymore permits in the area due to the high number of septic system failures. With the close proximity of groundwater and Prickly Pear Creek, the high density of septic systems coupled with substandard systems, it is only a matter of time before pathogens become a problem in the aquifer and Prickly Pear Creek. The purpose of the PER is to evaluate options for providing capacity far this area and protect the public health and environment. Options that will be looked at, but not limited to, are: Leaving the systems as is, collection system with lagoon treatment and spray irrigation discharge, collection system with advanced treatment methods, and collection system with connection to an existing public treatment facility. E. Pro[ect Timeline PRELIMINARY ENGINEERING IMPLEMENTATION SCHEDULE Town of Clancy, Montana TASK MONTH/YEAR ADVERTISEMENT FOR ENGINEERING SERVICES Select Engineering Firm May 2009 Execute Agreement with Engineering Firm June 2009 MAJOR PRELIMINARY ENGINEERING ACTIVITIES/MILESTONES Authorization to Incur Costs for PER July 2009 Preparation of DNRC Contract July 2009 Prepare Draft PER July-November 2009 Public Hearing & Review Period November-December 2009 Finalize PER January-February 2010 DNRC DRAWDOWNS Submit draft report and request first drawdown of funds November 2009 Submit final report and request final drawdown of funds February 2010 F. Authorizing Statement An authorized agent representing the applicant, usually the chief elected official, must, by his or her signature, verify that this application is authorized as presented. I hereby declare that the information included in and all attachments to this application are true, complete, and accurate to the best of my knowledge. I further declare that, on behalf of Jefferson County (Applicant), I am legally authorized to enter into a grant agreement with the Department of Natural Resources and Conservation to obtain funding if this application is approved. I understand that all grant funding must be authorized by the Department of Natural Resources and Conservation. Signature: Date: ~~'~~--~ DNRC Renewable Resource Grant and Loan Program (RRGL) Project Planning Grant Application Guidance Contact Information: Pam Smith 444-839 pamsmith@mt.gov Bob Fischer 444-6688 rfischer@mt.gov RRGL Planning Grant Purpose: The purpose of RRGL project planning grants is to fund planning efforts, for public entities, for projects that conserve, manage, develop, or preserve renewable resources in Montana. This grant can be used only to pay for DNRC-approved contracted services necessary to plan a renewable resource project. The grant cannot be used to pay for in-kind services or administration. Application Submittal: There is $800,000 allocated for DNRC RRGL planning grants. On May 1, 2009 there will be $400,000 available for planning grants for public facility projects and $400,000 available for planning grants far other natural resource projects. Public facility projects are defined as drinking water, wastewater or solid waste projects. Examples of other natural resource projects are stream restoration, soil conservation, and irrigation infrastructure. Each entity will be allowed a maximum of $25,000 in any combination of grants for public facility projects plus another $25,000 in any combination of grants for renewable resource projects. This may change after December 1, 2009, depending on the availability of funds, project merit, and staff approval. Note: Applicants applying for public facility project planning grants must first contact the Montana Department of Commerce Treasure Stafe Endowment Program (TSEP) for funding availability before applying to RRGL. Al! TSEP planning granf funding for qualified projects must be depleted before RRGL funding can be used. Grant Award: Upon award of a planning grant, the applicant must enter into a grant agreement with the DNRC. The agreement will not be effective until signed and dated by representatives of DNRC and the applicant. Expenses incurred before the grant agreement becomes effective cannot be reimbursed. Planning Grants must be completed within one year of the executed contract. n , DNRC Renewable Resource Grant and Loan Program (RRGL) Project Planning Grant Application Guidance Application Types Preliminary Engineering/Technical Narrative Grants Limit: $15,000 Purpose: These grants must be used to pay for contracted engineering or technical consultant services that result in a PER meeting the requirements of the Uniform Application for Montana Public Facility Projects or a Technical Narrative meeting the requirements of Steps 4 and 6 of the RRGL Application. These grants may not be used to compensate the sponsor for in-kind services or administrative costs. Technical Investigation and Feasibility Study Grants Limit: $10,000 Purpose: These grants must be used to pay for contracted engineering or technical consultant services that may be necessary to the preparation of a PER or a Technical Narrative or may stand alone. The study must lead to the development of a stronger renewable resource project or a stronger funding application. These grants may not be used to compensate the sponsor for in-kind services ar administrative costs. Examples of potential activities include: ^ Drinking water or wastewater treatment pilot testing ^ Groundwater investigations including the drilling of test wells ^ Soils investigations to determine suitability for the siting of a wastewater lagoon or the land application of treated wastewater effluent ^ Source water protection plans and upgrades ^ Watershed surveys ^ Other contracted activities or feasibility studies to be reviewed and approved by RRGL staff at the time of application Administrative Grants Limit: $5,000 Purpose: These grants must be used to pay for contracted administrative costs associated with the development of a renewable resource project or funding application. These grants may not be used to compensate the sponsor for in-kind adminis#rative costs. Examples of potential activities include: ^ Capital Improvements Plans ^ Contracted grant writing costs ^ Growth Planning and Growth Policy Development RESOLUTION 14-2009 AUTHORIZATION FOR SUBMITTAL FOR A DNRC RENEWABLE RESOURCE PLANNING GRANT FOR ASSISTANCE TO COMPLETE A PRELIMINARY ENGINEERING REPORT FOR WASTEWATER SYSTEM IMPROVEMENTS FOR THE TOWN OF CLANCY WHEREAS, the Jefferson County Commissioner is applying to the Department of Natural Resources and Conservation (DNRC) Renewable Resource Grant and Loan Program (RRGL) for financial assistance to complete a Preliminary Engineering Report for wastewater system improvements for the Town of Clancy; and WHEREAS, the preliminary engineering report budget is estimated at $45,000; and WHEREAS, the Jefferson County Commissioner authorized submittal for a Department of Natural Resources and Conservation Renewable Resource Grant and Loan Program Flanning Grant in the amount of $15,000; and WHEREAS, the Jefferson County Cornrnissian agrees to comply with all State laws and regulations, and the requirements described in the DNRC Application Guidelines; NOW, THEREFORE, BE IT RESOLVED that the Jefferson County Commission cornrnits to provide the amount of matching funds as proposed in the DNRC application. BE IT FURTHER RESOLVED that Tom Lythgoe, Jefferson County Commission Chair, is authorized to submit this application to the Montana Department of Natural Resources and Conservation, on behalf of Jefferson County, to act on its behalf and to provide such additional information as maybe required. DATED this 7~' day of April, 2009. ATTEST: BONNIE RAMEY CLERK AND RECORDER TOMAS E. LYTHGOE, CH IR N EBER, COMMISSIONER DAVE KIRSCII, COMMISSIONER