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RES 1983-12 A COMMISSIONER PROCEEDINGS . M. • RESOLUTION NO. /3 - 9 3 WHEREAS, 7-5- -2123, MCA, provides for the Board of County Commissioners jurisdiction and power to cause to be published at the adjournment of each session of the board a complete list of all claims ordered paid and a fair summary of the minutes and records of all of its proceedings, and, i WHEREAS, 7 -5 -2123, MCA, provides that publication of such minutes and proceedings must be made within 21 days of adjourn- ment of the session, and, WHEREAS, pursuant to 7 -5- 21.29, MCA, the Board of County Commissioners must cause to be kept, among other records, a "Minute Book" in which must be recorded all orders and decisions made by them and the daily proceedings and at all regular and special meetings, and, WHEREAS, 7 -4 -2611, MCA, provides that the County Clerk and Recorder must record all proceedings of the Board and make full entries of all its resolutions and decisions..., and, WHEREAS, 7 -5 -2130, MCA, requires that records must be signed by the Chairman of the Board of County Commissioners and the Clerk, and, i WHEREAS, the publication dates of the newspaper and the various meeting dates established for the Board of County Commis- sioners require planning and coordination in order that the requirements of the above cited statutes be met, and, WHEREAS, there is a clear need for the maintenance and publication of records which accurately reflect Board activities and actions, NON, THEREFORE BE IT RESOLVED that the Board of County Commissioners of Jefferson County establishes the following policy: Minutes and /or records of proceedings of the Board of County Commissioners, as recorded by the Clerk and Recorder or his /her deputy or designee, shall be submitted in written form to each member of the Board, and any designated administrative assistant and shall be received by them at least 24 hours prior to the next regular meeting provided that said regular meeting shall occur no later than 14 calendar days following adjournment of the last regular meeting. The first order of business at every reg- ular meeting shall be a motion to approve the minutes as dis- tributed; amendments to the minutes shall be noted and recorded following the motion and second to approve. Approval of the minutes shall be by unanimous vote of the Board. Actual signatures of the Chairman and the Clerk and Recorder shall be affixed fol- lowing specified approval and prior to submission for publication. y r RESOLUTION NO. Page 2 DATED this L day of June, 1983. BOARD OF COUNTY COMMISSIONERS s- elbe�t M. Bullock, Chairman 'Glen Ste ens, - C m is loner s -.oug s K. chmitz, Com ssioner l i Attest: Joanne P. McFarlane, Clerk & Recorder